Job Title: Keyboarding Clerk - Planning Board & Zoning Board Secretary/Building/Administration Department - Full-Time

Hours: Full-Time

Start date: 02/25/2026

Job Description:

The Borough of Waldwick is seeking a full-time Keyboarding Clerk to serve as the Planning & Zoning Board Secretary and assist in the Building Department and Administration office. Normal Hours are 8:30 a.m. – 4:00 p.m. Monday – Friday plus evening meetings twice a month. Responsible for coordinating, supporting, and attending monthly Planning Board and monthly Zoning Board Meetings, including preparing and distributing agendas, meeting packets, minutes, and correspondence to members in advance. Ensures all materials and logistics - such as recorders and nameplates - are set up on meeting days. Prepare legal notices of Borough decisions for publication in accordance with Open Public Meetings Act and Municipal Land Use Law and maintains compliance with the Open Public Records Act by providing requested records. Oversees public hearing scheduling and documentation, including confirming receipt of legal notices, publication proofs, and service acknowledgments with the Board Attorney. Additional duties include reviewing and approving vouchers submitted by the Borough Engineer and Attorney. Assists the Borough Engineer in application reviews and manages the collection of fees and escrow account management, and general departmental office duties. The Planning Board & Zoning Board Clerk works closely with the Zoning Officer and will serve as a back-up to the Building Department and offer support in the Administration office. REQUIREMENTS: Excellent communication and writing skills, detail oriented, proficiency in Microsoft Word and Excel. Knowledge of Municipal Land Use is strongly preferred and the ability to work independently. Opportunity to take courses provided by the Rutgers Center for Governmental Studies for planning and zoning responsibilities at the Borough’s expense. Salary range $55,000-$65,000. APPLY: Interested candidates must submit a Waldwick Employment Application available at https://www.waldwicknj.gov/jobs and a cover letter and resume detailing experience and qualifications to Tatiana Marquis, Borough Administrator, via email at tmarquis@waldwicknj.gov no later than 4:00 p.m. on March 20, 2026. The Borough reserves the right to make a job offer prior to closing date. Borough is Equal Opportunity Employer.